Choosing the perfect wedding venue is a big decision. It sets the stage (literally) for everything else—your design, guest experience, and even your vendor team. But before you sign that contract, you need to ask the right questions to make sure your venue fits your vision and logistics.
As wedding planners in New Mexico, we’ve toured venues all over the state, from adobe haciendas in Santa Fe to elegant ballrooms in Albuquerque. And trust us, not all venues are created equal! So, before you commit, here are the key questions to ask your wedding venue to avoid surprises down the road.
Before we begin, want to see how we create unforgettable weddings in New Mexico? Learn more about our planning process, browse our portfolio, and let’s chat about how we can bring your dream wedding to life!
Okay, let’s get started!
Photo Credit: Bryanna & Curt
1. What’s Included in the Rental Fee, and What Are the Restrictions?
Wedding venues price their rentals in all sorts of ways. Some are all-inclusive, while others are more of a “bring your own everything” situation. Before you fall in love with a space, ask:
- What does the rental fee cover? (Tables, chairs, linens, lighting?)
- How many hours do we have access to the venue? (Some places charge extra for early setup or late-night celebrations.)
- Are there noise restrictions? (This is a big one for outdoor and residential venues!)
- What’s the alcohol policy? (Some venues require you to use their bar services or have specific liquor license rules.)
- Are there any decor restrictions? (Open flames? Confetti? Hanging florals from the ceiling?)
Getting clear answers upfront ensures you won’t run into unexpected costs or limitations as your wedding day approaches.
2. How Does the Venue Handle Inclement Weather for Outdoor Weddings?
New Mexico’s weather is mostly dreamy, but we all know how unpredictable it can be—especially in the summer monsoon season. If you’re planning an outdoor ceremony or reception, make sure your venue has a solid backup plan.
Questions to ask your wedding venue:
- Is there a designated indoor space in case of rain?
- If not, do they allow tent rentals? (And do they have recommendations for rental companies?)
- What’s the plan for wind? (It’s New Mexico, after all. Those afternoon gusts are no joke!)
- If temperatures drop, do they have heaters or fire pits available?
A venue with a well-thought-out weather contingency plan will keep your big day stress-free—no matter what Mother Nature decides to do.
3. Do They Have a Preferred Vendor List, or Can You Bring in Your Own Team?
Some venues have a strict list of preferred vendors, while others allow you to bring in your own team. Both options have their pros and cons.
If a venue requires you to use their vendors, ask:
- Are they flexible if we want to bring in a vendor outside the list?
- Are there additional fees for using an outside caterer or planner? (Yes, some venues charge extra for this!)
- Can we schedule tastings or trials with required vendors before committing?
If you can bring in your own team, make sure you check:
- Does the venue require vendors to have specific insurance or permits?
- Is there an on-site kitchen for caterers? (If not, full-service catering might be a better option.)
- What’s the load-in/load-out process like? (Venues with tricky access points might require more setup time.)
A little research here ensures you can work with vendors who match your style, budget, and expectations.
Not sure which wedding vendors to book first? We’ve got you covered! Our checklist breaks down exactly where to start so you can stay stress-free and on track. Check out our blog for expert tips on booking your dream team.
Photo Credit: Lavel Marie Photography
4. What Are the Accommodation Options for Out-of-Town Guests Nearby?
If you’re hosting a wedding with out-of-town guests, accommodations should be a top priority. The closer, the better!
Questions to ask your wedding venue:
- Are there hotels or resorts nearby? (Bonus points if they offer room blocks!)
- Does the venue provide shuttle services or have transportation recommendations?
- If it’s a destination-style venue, do they have on-site lodging? (Some New Mexico venues, like Los Poblanos, offer gorgeous overnight stays.)
- What’s the parking situation? (You don’t want guests circling for spots 10 minutes before the ceremony!)
Making it easy for guests to get to and from your wedding ensures they have an amazing experience—without any transportation headaches.
Planning a wedding with out-of-town guests? We’ve got tips to make them feel welcome and comfortable! Read more here.
5. Do They Offer Unique New Mexico Touches?
One of the best parts of getting married in New Mexico is embracing the local culture. Whether it’s chile-infused cuisine, breathtaking desert views, or adobe-style architecture, there are so many ways to bring that Southwestern magic into your big day.
Questions to ask your wedding venue:
- Do they offer local menu options, like green chile enchiladas or biscochitos? (Because yes, please.)
- Can we incorporate local decor elements, like luminarias or turquoise accents?
- Are there cultural elements we should be aware of? (Some historic venues may have preservation rules.)
- Do they have partnerships with local artists or musicians for an authentic touch?
Leaning into New Mexico’s unique flavors and traditions makes your wedding feel extra special—and gives guests a true taste of the Land of Enchantment. For more on this, check out our blog on unique wedding traditions in New Mexico and how to incorporate them!
6. Venue-Specific Tips for Santa Fe’s Top Wedding Locations
Santa Fe is packed with stunning wedding venues, each with its own quirks. If you’re considering a Santa Fe wedding, keep these insider tips in mind:
- La Fonda on the Plaza: Historic and romantic, but book early—it fills up fast! Also, check their noise policy for late-night celebrations.
- The Bishop’s Lodge: A dream for luxury weddings, but confirm their catering restrictions before booking. (check out our Bishop’s Lodge venue spotlight, here!)
- Loretto Chapel: That spiral staircase is iconic, but remember—it’s ceremony-only! You’ll need a separate reception space.
- Four Seasons Rancho Encantado: Gorgeous desert views, but check their max guest count if you’re planning a large wedding.
- La Posada de Santa Fe: Full of Southwestern charm, but be sure to ask about their outdoor space options and weather contingency plans.
Each Santa Fe venue has its own charm, so knowing what to expect helps you make the best choice for your big day.
Photo Credit: Maura Jane Photography
Questions to Ask Your Wedding Venue: Final Thoughts
Your venue is so much more than just a pretty backdrop—it affects every aspect of your wedding day. By knowing the questions to ask your wedding venue upfront, you can avoid unexpected surprises and make sure your venue truly fits your vision.
Still feeling unsure? That’s where we come in! As wedding planners in New Mexico, we help couples find (and navigate) their dream venues without the stress. Whether you’re eyeing a historic adobe inn or a mountaintop retreat, we’ll make sure you have all the information you need before signing on the dotted line.
Planning your wedding? Let’s chat about finding the perfect venue for your big day!