If you’re diving into wedding planning and feeling a little overwhelmed by all the decisions—don’t worry, we’ve got you! One of the biggest questions couples ask is, “What vendors should we book first?” And trust us, the order matters.

Booking your wedding vendors in the right order ensures you get the best of the best (because the top pros book up fast!), keeps everything organized, and makes the planning process so much smoother. So, let’s break it all down—step by step—so you can confidently check off your wedding vendor checklist like a total pro.

But first, let’s start checking off your wedding vendor checklist together! Whether you’re looking for full-service planning and design or expert wedding day coordination to bring all the details together, we’re here to make the process seamless and stress-free. Reach out today to start planning your perfect Santa Fe wedding, and let’s build the vendor dream team that will bring your vision to life!

Couple embracing in a desert labyrinth at Ghost Ranch. The bride wears a boho gown, and the groom is in a dark suit, surrounded by red rock cliffs and desert greenery.

Photo Credit: Adrift A Dream Photography

Step 1: Prioritize Hiring a Wedding Planner

Before you start booking anything, find your wedding planner.

We’re not just saying this because we’re planners (okay, maybe a little), but seriously—bringing in a professional first is the best decision you can make. Here’s why:

  • We help with vendor recommendations (so you’re not just guessing who’s good).
  • We manage contracts and logistics (which means no stress for you).
  • Wedding planners help you create a realistic budget.
  • Wedding planners keep your vision on track.

A wedding planner is the first step to a smooth, stress-free planning experience. We guide you through every decision, keep everything organized, and make sure no detail is overlooked so your wedding day comes together flawlessly.

Not sure if full-service wedding planning is the right fit? We’re breaking it all down for you! Check out our blog to see how it can make your wedding stress-free and seamless.

Step 2: Start with the Venue

Once you’ve got your planner, it’s time to secure your venue. This is a big decision because it determines your wedding date, overall vibe, and what’s logistically possible for your day.

Key Tips for Finding Your Dream Venue in Santa Fe

If you’re getting married in Santa Fe (or anywhere in New Mexico), here’s what you need to know:

  • Popular venues book 12–18 months in advance, so don’t wait.
  • Consider the season. Summers are stunning but can be hot. Fall is peak wedding season here, so book ASAP.
  • Ask about what’s included. Some venues provide tables, chairs, and décor, while others are just a blank slate.
  • Think about guest comfort. If you’re having an outdoor wedding, consider shade, airflow, and backup rain plans.

Once your venue is booked, you officially have a wedding date! That means you can move forward with the rest of your wedding vendor checklist.

Searching for the perfect Santa Fe wedding venue? We’ve rounded up our top five picks to help you find the one! Check out our blog for the best spots to say “I do.”

Step 3: Book Your Photographer & Videographer

Your wedding photos and video are forever, so this is not the time to procrastinate! The best photographers and videographers get snatched up a year or more in advance—especially if they’re highly sought-after.

Pro Tips for Booking the Right Photo & Video Team:

  • Look at full wedding galleries, not just Instagram highlights. You want to see how they capture a full day, not just the best moments.
  • Make sure you vibe with them. Your photographer and videographer will be with you all day, so pick someone whose energy feels right.
  • Understand their packages. Some offer second shooters, engagement sessions, and albums—know what’s included.

If you have a dream photographer in mind, reach out early! We’ve seen couples build their entire wedding date around their favorite photographer’s availability (and honestly, we get it).

Are you newly engaged? Start your wedding planning journey the right way! Check out our expert advice on the very first steps to take after saying “yes!” 

Step 4: Lock in Your Caterer

Food is one of the most memorable parts of any wedding, so securing a great caterer early is key. Since many caterers handle multiple weddings in a weekend, their availability can fill up fast—especially during peak wedding season.

Catering Considerations:

  • Plated vs. buffet vs. food stations—each option changes your guest experience (and budget).
  • Incorporate local flavors! New Mexico weddings shine with green chile dishes, tamales, and margarita pairings.
  • Ask about bar service. Some caterers include it, while others require a separate bartender.

Once your caterer is booked, you’ll have a solid foundation for planning the rest of your wedding menu and bar service.

Bride and groom on a rocky overlook at sunset. The bride wears a lace gown and holds a bouquet, while the groom is in a dark suit, with vast desert views behind them.

Photo Credit: Talitha Tarro Photography

Step 5: Secure Your Entertainment

Music can make or break your reception vibe. Whether you want a live band, DJ, or a mix of both, book early to ensure you get the best in the business.

DJ vs. Live Band: What’s Right for You?

  • Live bands bring an incredible energy, but they’re often pricier and need more space.
  • DJs offer a wide range of music and keep the dance floor going all night.
  • Ask for sample playlists! You want to make sure their style matches your vision.

Your entertainment keeps the energy up, so don’t leave this decision to the last minute!

Step 6: Choose Your Florist

Florals set the tone for your wedding décor, from your bouquet to your ceremony backdrop to the reception centerpieces. A talented florist will bring your vision to life, but they can only take on so many weddings per weekend—so book early!

Florist Must-Knows:

  • Know your floral style. Do you want classic roses, boho wildflowers, or bold desert-inspired blooms?
  • Consider seasonal availability. Your dream flower may be out of season (but a good florist will suggest stunning alternatives).
  • Reuse your flowers. Ceremony arrangements can be repurposed for the reception to get more value out of your floral budget.

With your florist secured, your wedding aesthetic really starts to take shape!

Step 7: Book Hair & Makeup

Last (but definitely not least) on your wedding vendor checklist is hair and makeup. The best artists—especially those experienced in weddings—book 6–12 months out, so don’t wait too long.

  • Schedule a trial. You want to test your look before the big day.
  • Think about the weather. New Mexico’s dry climate means hydration and long-lasting products are a must.
  • If you want fresh lipstick and flawless skin all night, see if your artist offers touch-ups.

Great hair and makeup artists make you feel like the best version of yourself—so lock them in early to avoid last-minute stress.

Couple walking through a wildflower meadow at golden hour. The bride wears a flowing white dress, and the groom is in a dark suit, with mountains in the background.

Photo Credit: Luna Del Sol Creative

Wedding Vendor Checklist: Stay Organized & Start Early!

Wedding planning is all about timing and organization. If you follow this wedding vendor checklist and book vendors in the right order, you’ll avoid unnecessary stress and secure the absolute best team for your big day.

And if you need help? That’s what we’re here for! (Seriously, we live for this stuff.) Whether you need full-service planning, design guidance, or wedding day coordination, we’re ready to bring your vision to life—stress-free. Plus, if you’re looking for unique, one-of-a-kind vendors to make your day truly unforgettable, we know just the people to call. Ready to start planning? Let’s chat!